University of Sunderland Offer Holder Event Travel Reimbursement Policy Terms and Conditions
1. Background Principles
These Terms and Conditions apply to the University of Sunderland Offer Holder Events which takes place on Saturday 15 March 2025. Travel Reimbursement is available to applicants who have applied for a UG FT course at Sunderland Campus starting in September 2025.
The University of Sunderland’s Offer Holder Event Reimbursement aims to provide a financial contribution towards travel costs incurred by applicants. The reimbursement is offered as part of our commitment to ensure that applicants who wish to attend an on campus Offer Holder Events are able to do so, therefore enabling them to make an informed decision on where they wish to study.
2. Eligibility
To receive the travel reimbursement:
- Applicants must book a place on an offer holder event
- Applicants must attend their offer holder event
- Applicants must have checked in on the day with a member of the Home Student Recruitment team
- Applicants must live within the United Kingdom
The following groups are not eligible:
- Current University of Sunderland Students
- Applicants who have not attended the Offer Holder Event
- Guests are not eligible to claim travel reimbursement
3. Claim
- To claim the University of Sunderland Offer Holder Event Travel Reimbursement, students must complete the online Travel Reimbursement Form during or after attending the Offer Holder Event
- The amount received will be the amount paid for standard-class coach or rail fare, or mileage at the applicable rate up to the maximum amount in the relevant band, dependent on the distance travelled. Mileage will be calculated at 45p per mile for journeys below 149 miles (return) and 25p per mile for journeys in excess of 149 miles return. Travel is calculated using the fastest route
- Students must provide ID on the day of the Offer Holder Event or email it through afterwards to travel.bursary@sunderland.ac.uk. Acceptable forms of ID include a bank card, student card, driving license, or passport
- Students must provide a copy of their bus/rail/coach/air/ferry tickets if applicable, displaying the price
- If claiming for bus/rail/coach/air/ferry travel the location start point will be matched against the student’s registered address on our CRM system
- Prospective students can only claim for either a travel ticket or mileage to the Offer Holder Event, they cannot claim for both
- For students who have incurred parking costs off-site as a result of being unable to park on campus, you can claim for these charges, as long as you have photographic evidence of payment, and the reimbursement is within the relevant threshold
- The claim will only be processed once attendance at the Offer Holder Event has been verified by Home Student Recruitment
- The student must enter their own bank details onto the form. If the bank details do not match the student’s name on the form, the payment cannot be processed
- Claims can be submitted up to two weeks after the event has passed. Any claims submitted after this date will not be processed
Please note forms can be filled in and submitted in advance, however these will not be processed until attendance has been confirmed at the Offer Holder Event that the submission is for.
If you have any questions about the form, you can email us at travel.bursary@sunderland.ac.uk.
4. Value of the Reimbursement
Value of award – up to £100.
Number of awards – unlimited (Limited to 1 per person).
Composition of award:
- When the distance between the travel/home postcode and the University postcode is 0-19 miles (one way), the travel bursary amount will be up to £10
- When the distance between the travel/home postcode and the University postcode is 20-69 miles (one way), the travel bursary amount will be up to £30
- When the distance between the travel/home postcode and the University postcode is 70-149 miles (one way), the travel bursary amount will be up to £50
- When the distance between the travel/home postcode and the University postcode is 150+ miles (one way), the travel bursary amount will be up to £100
Every effort has been made to ensure that all details about the Offer Holder Event Travel Reimbursement are correct at the time of writing. The University of Sunderland has the right to withdraw or amend the Offer Holder Event Travel Reimbursement at any time.
The University will not be deemed to be in breach of any Terms and Conditions due to changes to eligibility criteria, or other circumstances beyond the reasonable control of the University. It should therefore be noted that these conditions are regularly reviewed and are subject to change from time to time. The University’s decision in relation to the payment of the Travel Reimbursement is final.
Published: 15 January 2025